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Office Manager and Executive Assistant

Position Overview

TM Capital Corp. is a partner-owned, middle market investment banking firm based in New York, Boston and Atlanta. We are currently seeking an Office Manager in our New York office.

In this role you will be responsible for TM Capital’s New York office administration and will report direct to our Controller in Atlanta and provide daily support to the executive team in New York. In this fast paced role, projects will vary throughout the week, and often throughout the day. This is a fantastic opportunity for a versatile and diligent Office Manager to gain valuable work experience and truly make your mark on our firm by showcasing your outstanding administrative expertise. The position requires a savvy individual with a strong work ethic, positive spirit and excellent communication skills.

 

Culture

Unique to TM Capital, our professionals benefit from working directly with senior partners, gaining access to their knowledge and experience along the way.  Our culture is inherently collaborative.  Professionals are encouraged to be proactive, independent thinkers and are afforded as many opportunities as they are willing to seize. We are passionate about the quality of our work, the strength of our team and the success of our clients.  We are seeking an individual who shares the same level of excitement regarding our industry, is motivated to take initiative and committed to meeting challenges. We offer competitive salaries with bonus eligibility and an attractive benefits program.

 

Responsibilities

As Office Manager, you will manage the New York office, support our Controller in Atlanta and work closely with our Office Managers in Boston and Atlanta. Specific duties will include:

  • Greet guests and assist with office-related tasks
  • Coordinate in-office meetings, assisting clients and ordering catering as needed
  • Assist Managing Directors with creation of expense reports: organize receipts, prepare and file expense reports
  • Organize extensive domestic travel arrangements
  • Provide daily phone coverage
  • Maintain systems that enable the firm to operate efficiently (i.e. data entry, updates to internal systems, lead tracking in our customer relationship management (CRM) tool)
  • Manage compliance files and record keeping, including uploading and organizing documents in a document management system
  • Liaise with Human Resources: oversee applicant tracking system and annual review process, reconcile monthly benefits statements
  • Manage inventory of supplies and collateral and place orders accordingly
  • Maintain kitchen, copy room and conference room areas
  • Type, draft, format, and edit correspondence, reports, forms and related documents
  • Manage all of TM’s New York vendor relationships (i.e. building management, copier, etc.)
  • Assist teams in assembling pitchbooks and gathering collateral
  • Provide conference and event support, including strategic planning, managing invitation lists and RSVPs, shipping marketing materials, event set up and breakdown, etc.

 

Position Requirements/Qualifications

  • Bachelor’s degree preferred
  • Proficiency in Microsoft Word, Excel, Outlook and PowerPoint required
  • SalesForce experience preferred
  • Excellent interpersonal, verbal and written communication skills
  • Detail-oriented and well organized
  • Enthusiastic, self-motivated personality
  • Sensitive to requirements for handling confidential information
  • Ability to work in a fast-paced, team environment, and to manage multiple projects
  • Ability to complete administrative tasks with accuracy and meet required deadlines
  • Ability to follow instructions and remain committed to working until task/goal is completed
  • Ability to problem solve and propose solutions
  • Ability to adapt to frequent changes, unexpected events and to manage competing demands
  • Ability to quickly learn in-house database and systems applications
  • Reliable attendance and punctuality is critical to successful performance in this role

 

TM Capital is an Equal Opportunity Employer

 

TM Capital Overview

Founded in 1989, TM Capital Corp. is a partner-owned, middle market investment banking firm based in New York, Boston and Atlanta. We have completed over 300 transactions with a combined value in excess of $19 billion and advised clients navigating a wide range of complex mergers, acquisitions, financings, and other critical strategic and financial transactions. TM Capital is a partner in M&A International Inc., the world’s preeminent alliance of independent investment banking firms.

 

 

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